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Nellis AFB Catholic Priest
|Agency||Department of the Air Force|
|Department||Air Combat Command|
RFQ#: NELLIS AFB CATHOLIC PRIEST Quote Due: 14 December 2018 @ 12:00 PM PSTCOMPANY NAME: MAILING ADDRESS: PHONE NUMBER: FAX NUMBER: ( ) EMAIL: QUOTE #: QUOTED BY: DATE: TOTAL PRICE: VALID UNTIL:
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Contract Type - A Firm Fixed Price type contract will be awarded
Requirement is as follows:
STATEMENT OF WORK (SOW)FOR CONTRACT CATHOLIC PRIEST (NELLIS AIR FORCE BASE)
1.1. SCOPE OF WORK: The Contract Catholic Priest, under the direction of the Contracting Officer (CO) through the Contracting Officer Representative (COR) will support individual rights under the First Amendment to the US Constitution and provide an opportunity for everyone to freely exercise their religious beliefs. He will also provide for the religious and spiritual needs of the military members, their families and other authorized personnel of the Catholic faith at Nellis Air Force Base, Nevada.
2.0 GENERAL INFORMATION2.1. The Contractor must be a duly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church and must be endorsed by document.
2.2 The contractor must meet the same educational requirements as for a chaplain, as outlined in AFI 52-102 v.1, Chaplain Professional Development and provide a valid DD form 2088, Statement of Ecclesiastical Endorsement from AMS in his proposal. The proposal must also include a resume which lists the contractor's professional experience (including a minimum of three years of pastoral experience after ordination) and the contractor's major accomplishments.
2.3. The contractor must provide written proof of permission from his diocesan bishop or religious superior to enter into these services as a priest as well as provide a current Ecclesiastical Endorsement (DD Form 2088) from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/).
2.4. The contractor must submit a resume and three letters of recommendation with his bid package.
2.5. The contractor will be required to interview with the Chapel Staff.
2.6. The contractor must be knowledgeable of Scriptures and teachings of the Roman Catholic faith and Canon law.
2.7. The contractor must be knowledgeable of and demonstrate the ability to work within a diverse and pluralistic environment. Department of Defense Instruction 1300.17 Accommodation of Religious Practices within the Military Services states that the DoD places a high value on the rights of members of the Military Services to observe the tenets of their respective religions or to observe no religion at all. The Air Force similarly places a high value on religious accommodation in a pluralistic environment and holds that spiritual health is fundamental to the well-being of Air Force personnel and their families. For this reason the contractor must refrain from proselytizing (seeking to convert someone to the contractor's faith). If asked, the contractor can respond to questions about his faith, but should not evangelize those of other faiths. The contractor should make every effort to accommodate individuals of other faiths by assisting them to contact a chaplain. The contractor may not denigrate any faith group or offer literature that denigrates other beliefs.
2.8. The contractor must be able to oversee a comprehensive Catholic religious education program for the local installation and associated community.
2.9. The contractor must be able to work with chaplains and religious affairs airmen in an ecumenical/interfaith setting.
2.10. The contractor shall have knowledge of military protocol or be willing to learn. The contractor must be aware that he is performing the duties under the priest contract in a military environment. At all times the contractor should show respect to military customs and traditions. The contractor shall have knowledge of military protocol or be willing to learn. The COR is an excellent resource should questions concerning military customs and traditions arise.
2.11. Must possess computer skills with a working knowledge of: Microsoft Word, Excel, Outlook, Power Point and Desktop Publishing.
2.12. The contractor must submit to a background check as is consistent with 11th Wing policies and procedures. In accordance with DODI 1402.5 E3.2.c., each individual working with children under the age of 18 in conjunction with this contract shall successfully complete a federally mandated criminal history background check (conducted by the Base Chapel) which shall include a National Agency Check with Inquiries (NACI) and if the individual has prior DoD affiliation within the last two years an Installation Records Check (IRC). The IRC includes a law enforcement check, during and alcohol record check, and a check with the family advocacy program (FAP) for a minimum of two years before the date of application. The results of an FBI advanced fingerprint check must be obtained prior to a person's employment under Line of Site Supervision (LOSS). Additionally, in accordance with DODI 1402.5 E4.f , all individuals working under LOSS must wear conspicuous items such as distinctive clothing, badges, wristbands, etc. that clearly identify him as not being authorized to be alone with children. Additionally, posters or other printed information must be readily visible informing children's guardians of what the conspicuous identification means. Failure to satisfactorily complete, maintain and present compliance of the criminal history background check requirements listed above shall result in termination of the contract. Additionally, the contractor should fulfill the child protection policies of the Catholic Church.
2.13. A COR will be assigned to this contract. The COR is responsible for the following: monitoring contract expenditures/payments; evaluating and documenting the contractor's performance in accordance with the requirements of the SOW; performing surveillance of the contractor according to the Service Delivery Summary in section 6.0 of this SOW; acting as a liaison between the contracting officer, the requiring activity and the contractor in management of the contract.
2.13. Should the contractor be recalled from this contract by written notice from the Archdiocese for the Military Services or home diocese, the contractor shall not be in default if written notice is given to the COR at least 30 days prior to the requested final day of performance.
2.14 English is the operational language of the Air Force. The contractor shall be able to read, write, speak, and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.
2.15 Ability to administer both the documentation of services performed and the timely rendering of payment for services (if used) as required.
3.1. The Contractor shall, under the direction of the COR, plan, organize, and direct the activities of the Base Chapel Catholic community, ensuring that the Catholic program complies with legal and regulatory requirements and meets customer needs.
3.2. The Contractor shall provide administrative support, religious services, and pastoral care in support of:
A. The celebration of the Eucharist: Sunday 0945, Monday-Thursday 1130, Ash Wednesday, The Triduum, Christmas and Holy Days of Obligation as outlined in the Liturgical calendar of the Catholic Church
B. The Sacrament of Reconciliation at a reasonable hour prior to Sunday Mass or by appointment, Lenten and Advent Penance Services
C. Sacramental Rites to include baptisms, weddings, funerals, anointing of the sick and viaticum
D. Sacramental preparation to include baptism, first reconciliation, first communion, confirmation and marriage
E. Preparation of marriage cases to include Annulments, Absence of Form, Favor of the Faith, etc.
F. As Director of Religious Education, work with Religious Education Coordinator ensuring Religious Education programs are provided.
G. Provide faith group specific counseling as required
3.3. The contractor shall develop goals and objectives that integrate the organization with the Roman Catholic Church objectives.
3.4. The contractor shall read and apply all Chaplain Corps Air Force Policy Directives and Instructions, applicable Department of Defense Instructions and local Operating Instructions (OI) instituted by the Wing Chaplain. He should have a working knowledge of the Archdiocese of Military Services Priest Manual and Appendix as well as the Minimum Requirements for Pastoral Care of Catholic Personnel.
3.5. The contractor will provide periods for Catholic Worship, provide proper liturgical environment, and conduct scheduled Eucharistic services as well as devotions, prayer services, sacramental rites and religious education as listed in the statement of work. Modifications will be coordinated through the COR.
3.6. The contractor shall initiate the development of special services in times of national crises and mourning or national celebration and thanksgiving services.
3.7. The contractor shall prepare and deliver homilies/sermons. Also, prepare and submit meditations for worship bulletins, for reproduction to the Noncommissioned Officer in Charge (NCOIC) or Catholic Parish Coordinator each Tuesday by 1500 hrs.
3.8. The contractor shall compile ministry information and input the information in AFCCARS as applicable.
3.9. The contractor shall attend Wing Chapel staff meetings once a week to report on the Catholic Parish Ministry, unless otherwise required to specifically report on Catholic business.
3.10. The contractor is part of the Catholic Pastoral Team which consists of the Catholic Priest, the Catholic Religious Education Coordinator, the Catholic Parish Coordinator, Auxiliary Priest(s), and the Catholic Musician and Director. The contractor must be able to work well with the team.
3.11. The contractor shall be involved in all Catholic programs; oversee the activities of Catholic Lay Organizations such as Catholic Youth, Catholic Women and Catholic Men.
3.12. The contractor will be available to teach as needed, such as Religious Education classes and liturgical ministry training.
3.13. The contractor shall be directly responsible for securing chapel facilities when used after normal duty hours.
3.14. The contractor performs parish related functions and duties as required and assigned by the by the Performance Work Statement. Any deviations will require COR approval.
3.15. The contractor is required to dress in appropriate attire to present a professional appearance. Tennis shoes, jeans or very informal attire is not acceptable.
3.16. Roman Catholic clergy who are contractors are not chaplains and will not use the duty title of chaplain . The contractor shall not use the duty title of chaplain while performing services, to include but not limited to printed documents and electronic communications. Similarly, the contractor will refrain from unit engagement, leadership advisement, and general counseling which are responsibilities, which can only be performed by military chaplains.
3.17. English is the operational language of the Air Force. The contractor shall be able to read, write, speak, and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.
3.18. Contractor will observe the rules regarding privileged communication, as stated in AFI 52-10, para. 5 and sign a non-disclosure agreement as required.
3.19. Contractor will maintain dialogue with his Ordinary or Religious Superior and provide copies of his quarterly report s to the AMS.
3.20 In order to maintain currency required for this contract, the contractor will annually complete all required training, including the following:
3.20.1. Privileged communication IAW AFI 52-101
3.20.2. Child care criminal history background checks IAW Department of Defense Instruction (DODI) 1402.5
3.20.3. Family Advocacy Program IAS AFI 40-301
3.20.4. Sexual Assault Prevention Response (SAPR) IAW AFI 90-6001
3.20.5. Information Assurance training IAW DoD 8570.01-M, Information Assurance Workforce Improvement Program
3.20.6. Bi-Annual convocation required by the AMS for full-time and part-time clergy. Travel to convocation will be reimbursed on a cost basis. A canonical retreat is required annually.
4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES
4.1. The chapel shall provide suitable office space and necessary program specific supplies and equipment as negotiated through the Nellis Chapel's Deputy Wing Chaplain or designated representative.
4.2. The contractor shall use the equipment or supplies provided by the Chapel only for contract performance and will exercise reasonable care in caring for the equipment. At the end of the contract, the contractor will return the equipment to the Chapel in substantially the same condition in which it was received, ordinary wear and tear excepted.
4.3. The contractor will submit funds request to the Account Manager or Cost Center Manager for any special supplies needed to perform services described in this SOW not provided under paragraph 3.0 above.
4.4. The contractor shall safeguard all Government/Chapel equipment and supplies provided to fulfill this position.
4.5. The contractor may use Chapel owned or managed audio/visual equipment located in the chapel.
4.6. No equipment may be removed from the Chapel without written authorization from the COR or his/her designated representative.
4.7. All performance issues shall be documented and maintained by the COR.
5.0 TIME/LOCATION, FREQUENCY OF SERVICES:
5.1. Contractor must maintain office hours and coordinate these hours with the COR. It is understood by and between the contractor and the government, that the contractor in the exercise of his role will necessarily be required to work irregular duty hours, to include evening appointments and emergency calls, as validated by the COR.
5.2. The contractor's minimum regular office hours during the work week will be two office hours daily, in addition to daily Mass Monday through Thursday. Friday and Saturday are considered the normal weekend for this contract and the contractor is not required to work these days. However, holidays and special services may require support from the contractor any day of the week. For example, when a Holy Day falls on a Saturday, the contractor will receive a different day off to compensate for working the weekend. The contractor shall post his office hours in a location specified by the COR. The maximum number of hours allowed on this contract shall not exceed 40 hours per week. The work week will begin on Sunday and expire at the end of Thursday's workday. Differing work schedules may be implemented by the COR provided the Contractor is given notice one week prior to the scheduled change.
5.3. This contract is for a base period of 12 months with a total of two 12 month option years.
5.4. For pay purposes, one month is considered one unit.
6.5. The contractor is permitted to attend mandatory Catholic ministerial retreats, provided a one month notice is given to the COR, and a subcontractor is found IAW 3.14. The contractor can attend a maximum of two, one week each ministerial retreats per year.
6.0. SERVICE SUMMARY:
6.1. The Government will assess the contractor's performance under this contract. When defective performance is observed, the COR will request that the contractor's representative respond to the documented observation.
PERFORMANCE OBJECTIVE SOW PARAGRAPH PERFORMANCE THRESHOLDThe contractor shall provide administrative support, religious services, pastoral care, and Sacramental Ministries as required. 3.0 - 3.20 100%Mass will begin and end on time as scheduled. 3.2.A 90%Holy Day/Special Services will begin and end on time as scheduled. 3.2.A 90%Immediately notify COR, or designated representative, of any change in ecclesiastical/ endorsement status. 2.1, 2.2
Delivery Location: Nellis AFB, NV 89191
PROJECTED SCHEDULE OF SERVICES
A.1 . Services are held in Nellis Air Force Chapel, the contractor is expected to provide their own transportation to and from services. Contractor will normally be notified several days in advance of a projected move and/or time change.
A.1.1. Monthly schedule shall be provided to the contractor by the chapel for schedule of services on a quarterly basis.
A.1.2. For Nellis Air Force Base maps and installation information, visit the Nellis Chapel share drive.
Nellis Air Force Base Chapel
Nellis AFB Worship Services Occurrence Number of Services PricesWeekday Mass As Scheduled192 Weekend Mass 52 Holy Day Mass 5 Seasonal Penance Service 5 Sacrament of Reconciliation/Confessions 56 Training of Lay Personnel 10 Religious Ceremony Rehearsals 10 Sacraments of Initiation 5 Special Services Funerals As needed10 Funeral vigils 10 Graveside Service 10 Emergency Sacrament 20 Weddings 10
Nellis Air Force Chapel4302 N Washington BlvdNellis Air Force, NV 89191
A.1.3. Contractor maintains a minimum 40-hour work week to complete responsibilities IAW PWS. The 40-hour work week includes but not limited to Masses, Holy Days, Sacraments, Religious Education engagement/oversight, training, office hours, retreats and any administrative duties necessary to complete duties in this PWS.
-Base Year: 40 hours per week.
*Reduction in hours would also include a reduction in services provided (i.e. weekend services, week day mass, meetings, parish visits). Specific reductions would be outlined in the modification (example is also in the below chart).
A.1.3.1. A primary Catholic Priest will perform at least 90% of the services.
A.1.3.2. Oversee planning for weekly Catholic services and programs.
A.1.3.3. Contractor may attend chapel staff meetings (Wednesdays day at 0900) if the meeting takes place during scheduled office hours and is coordinated with the COR; date and time of meeting is subject to change.
A.1.4. Administrative duties may include:
A.1.4.1. Complete required sacramental paperwork and submit to appropriate church of record.
A.1.4.2. Provide written weekly activity report to the Nellis Air Force Deputy Chaplain; this can be done via email with prior coordination.
A.1.4.3. Attend Catholic Parish Advisory Council (PAC) meetings and shall provide pastoral guidance; meetings take place monthly but are subject to change.
A.1.4.4. Provide Catholic specific sacramental counseling to include but not limited to marriage prep, marital counseling, child and adult Catholic religious education concerns.
A.1.5. Religious Education duties may include:
A.1.5.1. Oversight of sacramental preparation within the religious education program; coordinate support (i.e. books, retreats, supplies) through the COR with the Director of Religious Education and senior JBSA AF Catholic Chaplain.
A.1.5.2. Weekly Parish Visits (pastoral visit) -Visits limited to the Catholic youth group, Catholic Men and Catholic Women groups/Bible studies and the Religious Education (grade/middle school) throughout the year; to also include visits with RCIA (Adult Education).
*Note: Estimated services that may be performed during work week.
A.2.1. Weekday Mass - Weekday services are normally held Monday-Thursday.
A.2.2. Weekend Mass - Weekend services are held on Sunday. If any Baptisms are required they shall be done as part of the Sunday Mass.
-Estimated time 60 minutes
A.2.3. Holy Day Mass/Special Service - Celebrate the Mass according to the current Roman Catholic Rite for the specific Holy Day being celebrated.
A.2.3.1. Holy Day Masses-Solemnity of Mary, the Mother of God -The Ascension of Our Lord-The Assumption of the Blessed Virgin Mary -All Saints Day-The Solemnity of the Immaculate Conception-Christmas
A.2.3.2. Special Service-may include but not limited:-Ash Wednesday -Holy Thursday- Good Friday
-Estimated time 60 minutes
A.2.4. Seasonal Penance Services during Advent and Lent- Perform the Sacrament of Reconciliation as part of schedule Communal Penance Services.
A.2.4.1. The Nellis Air Force Catholic Priest contractor will coordinate additional priest support with the COR who will coordinate required support with the Nellis Air Force Base Chaplains.
-Estimated time 90 minutes
A.2.5. Sacrament of Reconciliation/Confessions - Perform the Sacrament of Reconciliation, which is usually performed in conjunction with the designated weekend mass. To also perform the sacrament for 1st Communion candidates, this shall be known as 1st Reconciliation.
-Estimated time 60 minutes
A.2.6. Sacraments of Initiation - Perform the below religious ceremonies in accordance with Catholic doctrine. -Confirmation-1st Communion
*Note: May only be administered to AD military, Guard and Reserve while on orders, and authorized DoD civilian personnel.
-Estimated time 90 minutes
A.2.7. Sacramental Rehearsals - Time required prior to the sacrament or mass to go through the ritual and sacrament with the participants. The below services should require a rehearsal:-Confirmation-1st Communion-Catechetical Sunday-Easter Vigil
-Estimated time 60 minutes
A.2.8. Training of Lay Personnel - Training of altar servers, Lay Eucharistic Ministers, and Lectors.
-Estimated time 60 minutes
A.2.9. Funeral Vigil - Vigil prayer services on the eve prior to the funeral mass.
-Estimated time 60 minutes
A.2.10. Funeral Mass - Celebrate the Funeral liturgy for Active Duty and their immediate dependents.
-Estimated time 60 minutesA.2.11. Graveside Services - Celebrate the Graveside liturgy for Active Duty and their dependents.
-Estimated time 60 minutes
A.2.12. Emergency Sacrament - To include but not limited to Anointing of the Sick and Confession - In the absence of the assigned Catholic Priest, conduct sacraments with Active Duty personal and their dependents requesting to see a Catholic priest to perform emergency ministrations such as Anointing of the Sick or Confession.
-Estimated time 30 minutes
A.2.13. Wedding Ceremony - Celebrate Wedding Ceremony/Con-Validation for Active Duty and their dependents. -Estimated time 60 minutes
APPENDIX BMONTHLY SCHEDULE TEMPLATENELLIS AIR FORCE BASE, NEVADANote: The below calendars reflect the total monthly service for Nellis, contractor would only provide services for scheduled date.
Nellis Air Force Base (Monthly Schedule)
Sun Mon Tue Wed Thu Fri Sat11130- Daily MassWork Day 234Mass & ConfessionWork Day 51130- Daily MassWork Day 61130- Daily MassWork Day 71130- Daily MassWork Day 81130- Daily MassWork Day 9 1011Mass & ConfessionWork Day 121130- Daily MassWork Day 131130- Daily MassWork Day 141130- Daily MassWork Day 151130- Daily MassWork Day 161718Mass & ConfessionWork Day 191130- Daily MassWork Day 201130- Daily MassWork Day 211130- Daily MassWork Day 221130- Daily MassWork Day 232425Mass & ConfessionWork Day 261130- Daily MassWork Day 271130- Daily MassWork Day 281130- Daily MassWork Day 291130- Daily MassWork Day 3031